We have vendors with multiple accounts (per Job Site, and per our different office locations within the same company unrelated to Jobs)
IE We have utilities, internet, phone at each job site. They all get paid to the same Vendor at the same address (just a different account number).
It is standard in the majority of Accounting packages to be able to select in Vendor Setup - Use 1 Check Per Invoice.
We can't use Location Name (as was suggested by Tech Support to add the Acct Number in the Location Name), because the Location Name (Acct Number) would print on the Check's Address Lines which is not acceptable).
The other option they suggested was to create a separate account for each location. We could have 20 Job Sites going on at the same time, and 30 different throughout the year. When the Job Site closes we would have to move that Vendors to Inactive, and when a new Job Site opens we would have to create up to 10 Vendors. That is too time consuming.
And hand picking an Invoice, then print a Check, go back to the same Vendor, pick the next Invoice and print is also too time consuming.
There should be, like MOST accounting packages, print one check per invoice in Vendor Setup. If you select this, it allows you to select multiple Invoices for a Vendor at once, and it will automatically assign one check for each invoice.
OR
If that is too hard to do, and we have to use Locations, then add a field (Location Code or Acct Number that can hold at least 30 characters) that does not print on the check and shows when you want to select the Location for the Invoice.
OR
Add a button next to each Location Name, called Print, (default to True), and if you un-select the Print check box, the Location Name will not appear on any printing that uses Location Name, (then change the Check report to suppress Location Name if Print = False).
Les Papp
| Company | RI Construction Management |
| Job Title / Role | IT |
| I need it... | Yesterday...Come on already |
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We also have the need to be able to select I Invoice per check for many of our Subcontractors/Vendors.
I 100% agree, I have not worked with a system before that did NOT have this option. It would be EXTREMELY helpful and I am floored that Dexter Chaney is this far behind the times.
Check box to click on invoice entry would be the best option. I actually see there are a few different idea numbers people have used so maybe Viewpoint can gather then all together and tally the votes and hopefully implement. Fingers crossed!
There are times when this would be very useful. I'd like to have the option to "print separate check" in AP Payment Processing Selection. A check box option like there is for Hold.