The system allows the subledger posting of invoice dates out of range of processing dates. In one instance, we paid an invoice in 2/20 that had an invoice date of 12/20 - a key in error. This should not have been allowed. The subledger does not agree with the GL control account. We noticed a similar issue in the inventory control system subledger using a ship date.
Guest
| Company | SEI Group |
| Job Title / Role | Controller |
| I need it... | Yesterday...Come on already |
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This is an option in A/P Installation. On the Properties tab, select the option titled 'Stop entry if invoice date after maximum date'.
From the Help Files:
Stop entry if invoice date after maximum date?
Select this check box to disallow entry in Vendor Invoice Entry, Unapproved Vendor Invoice Entry, Subcontract Billing Entry, and Subcon Below Line Billing of an invoice date that falls after the maximum Accounts Payable processing date. If this check box is left clear, then invoice dates occurring after the maximum Accounts Payable processing date may be entered during invoice entry.
Note: If this check box is selected, protection will also extend to Materials Management Freight Cost Reconciliation and Material Purchase Reconciliation as well as Purchase Order Receiving (both one-step and two-step).