The AP ePayment processing that integrates with Nvoice pay has been locked down too much and we need it opened back up to be flexible like the regular Print Checks processing. Right now once you move to the "Generate ePayments" step you can no longer go back to edit the pre-payment register so you are forced to post all the payments and void anything that does not get approved in Nvoice pay. Nvoice pay let's you Exclude or Hold individual payments but Spectrum will not let you edit the payments so you have to post all the way and void those which is extra work and confusing to anyone looking at vendor history. If we change our mind on what we want to pay or want to wait a few days to pay then there is no way to change the pay date or delete the processing group so once again we have to post all the way and then void each check. If you have a processing group open then your AP aging will exclude those invoices while they will still be in the GL balance so you cannot balance the two and that is a problem at month-end. Also it keeps the Generate ePayments open and if you do it again it will generate new check numbers and so now if you have already uploaded the first file to Nvoice the check numbers in Spectrum will not match Nvoice. The ability to correct the check numbers like in a regular check processing has been taken away and now it causes the check numbers to be different in Nvoice compared to Spectrum so that is a very bad audit trail. Please configure the ePayments just like a normal "Print Checks" cycle and you will get rid of all these problems for us.
Rachel Vonsiebenhoven
| Company | City Light & Power |
| Job Title / Role | Controller |
| I need it... | Yesterday...Come on already |
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I have two our Spectrum clients that I am holding off implementing this solution because of my experience with the functionality limitations at City Light and Power.
The AP ePayment processing that integrates with Nvoice pay has been locked down too much and we need it opened back up to be flexible like the regular Print Checks processing. Right now once you move to the "Generate ePayments" step you can no longer go back to edit the pre-payment register so you are forced to post all the payments and void anything that does not get approved in Nvoice pay. Nvoice pay let's you Exclude or Hold individual payments but Spectrum will not let you edit the payments so you have to post all the way and void those which is extra work and confusing to anyone looking at vendor history. If we change our mind on what we want to pay or want to wait a few days to pay then there is no way to change the pay date or delete the processing group so once again we have to post all the way and then void each check. If you have a processing group open then your AP aging will exclude those invoices while they will still be in the GL balance so you cannot balance the two and that is a problem at month-end. Also it keeps the Generate ePayments open and if you do it again it will generate new check numbers and so now if you have already uploaded the first file to Nvoice the check numbers in Spectrum will not match Nvoice. The ability to correct the check numbers like in a regular check processing has been taken away and now it causes the check numbers to be different in Nvoice compared to Spectrum so that is a very bad audit trail. Please configure the ePayments just like a normal "Print Checks" cycle and you will get rid of all these problems for us.