I know employees can go into Employee Kiosk and print or reprint their stubs. But we have a lot of employees that don't have a computer at home or a way to reprint their stubs as needed. So they come to us in payroll to reprint their stubs and we have to search through document imaging and find the stubs that we saved in the archived documents during that weeks payroll cycle and then find the original and reprint it there for them. It just seems like a payroll manager or operator should be able to enter in the employee # in Employee Kiosk and re-print any and or all stubs there.
Erin Wood
| Company | SDB |
| Job Title / Role | Asst. Controller |
| I need it... | Yesterday...Come on already |
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This doesn't exist "technically"! Because the reports are not the same as what the employees are used to seeing. That forces them into a confusion at times. We save our pay stubs each week so we are able to go back and reprint them.
This is a MUST. This is something that needs to be added to Spectrum's Payroll. Spectrum just had a glitch when we processed payroll and only provided part of the Auto Deposit Check Stubs. We are missing 378 stubs. We did not realize until after payroll was updated. This was a Spectrum glitch but now we are being told we must replace 378 checks to get another check stub. Unacceptable!
The suggestions below about earnings history will not work. We do not have the Kiosk or HR, not sure what the earnings statement shows but as you can see below California has strict rules about what we provide.
Can you let me know if everything listed below will be on the HR Earnings Statement? Maybe since this was a Spectrum glitch we could get temporary access to HR? I will put this in our ticket [Case:32637058].
In California, payroll laws are strict about what must appear on a paycheck (or the attached pay stub/wage statement). Employers are required under California Labor Code Section 226 to provide very specific details so employees can verify accurate pay.
Here’s what is required:
Mandatory Information on Paychecks/Pay Stubs
Gross wages earned – Total before any deductions.
Total hours worked – For nonexempt (hourly) employees.
Exempt employees (salaried professionals, executives, etc.) don’t need hours listed.
Number of piece-rate units earned and the applicable piece rate, if paid by piece rate.
All deductions – Both voluntary (like health insurance, retirement) and involuntary (like taxes, wage garnishments).
Must itemize deductions unless the employee agrees in writing to lump them together.
Net wages earned – Take-home pay after deductions.
Inclusive dates of the pay period – Start and end dates of the pay cycle.
Employee’s full name and only the last four digits of the Social Security Number (SSN) or an employee ID number.
Employer’s name and address – Must be listed on the statement.
All applicable hourly rates and the number of hours worked at each rate – For example, straight time, overtime, double time.
Paid Sick Leave balances – Employers must show accrued and available sick leave or Paid Time Off if it covers sick leave, under California’s Healthy Workplaces, Healthy Families Act.
Adding my support for this one. Being able to reprint a paystub seems like it should be an easy task. Spectrum already prints paystubs once, and the Earnings History report shows most/all of the information in a different format, so the information is there but in an unfamiliar/unusable format.
I have had apartments and wage verifications from banks that WILL NOT accept a list of paystubs. They want to see the actual paystubs. We do not use the employee kiosk function so that is not an option.
Geoff,
We know we can use those options, but oftentimes we need the actual pay stub and a report will not do. This happens when there are audits (try having to go back through saved files for 60 employees on a job that lasted for 2 years to get every paystub) and often when employees are getting us to fill out a VOE for a home loan. The other factor is that employees are used to their paystub, a report, no matter how nice is not the same.
I can't imagine it is that had to pull the information from the system on a Crystal report, all the data is there in the employee earninhgs history. Adding a button there that allows you to print the paystub would be very helpful. It would also be helpful to have the ability to print a range of paystubs from that screen.
Steve
I have marked this as already exists as there are a couple of solutions:
Use the Earnings HIstory report
Print the Earnings Statement in Employee Kiosk or in Spectrum HR.
Geoff
WE don't have employee kiosk. So if we "lose" the file during/after processing ... we are just out of luck.
The request here is does not give enough reason the that the manager (or person that has access to payroll) could not just run the report Payroll - Employee Earnings Report - Enter the employee id number, the proper check range, and choose the detail format. This gives all of the information that the check stub has with the exception of the direct deposit information. The direct deposit information on historical reports request has been out there many times, but I do not remember where it stands. If they can log in to Spectrum, what about a tablet that print to a printer in the office. Then they could print their own.