We have to print checks to the City Treasurer or the Commonwealth for permits or clearances, etc. However, we can't put all invoices on one check, we have to put each on individual check. It's a pain to go through payment processing for 5 invoices, especially when forget to use instant check or if you prefer to print them all at once and not one at a time. We have a button to select in our old program Maxwell to select invoice if we want to have it print as an individual check.
Jennifer Sinsabaugh
| Company | GR Sponaulge and Sons Inc |
| Job Title / Role | Accounts Payable Clerk |
| I need it... | Yesterday...Come on already |
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The option of alternate payees is too confussing, need better way of doing it
I agree that it should be a default option for a vendor similar to Pro Contractor where it has an option to lump all invoices into one payment or as separate checks. Similarly, it asks if you want to print the details on a supplemental stub or on the check detail area.
My question is this....are you able to do that alternate payee during a check run. Some check run's I'll over 40-50 or more vendors to pay. Would this alternate pay be able to be preformed during the check run or would I have pull them and do a separate check run. This is why selecting a box at payment time would be beneficial.
However, I've been making the location work. The one problem I don't like is that it doesn't show up on AP posting report what location has been selected. I would like to catch it at posting time that I have the wrong one selected vs while I'm doing the check run.
Well - I figured it out NO THANKS TO ANYONE AT SPECTRUM! SO - In Payment SELECTION - Select the 6 (OR 2, OR 8, ETC) invoices for payment that you want paid on separate checks - then x out and go to the Alternate Payees tab. Then ENTER LINE 2 and enter the vendor no and SKIP THE ENTRY FOR ALTERNATE PAYEE - and select the first invoice and enter amount of payment. THEN FOR LINE 3 - again - skip the entry for Alternate Payee and select the next invoice and enter the amount of payment - etc - for all 6 (or 2 or 8 invoices). Then when you go back to the Pre-Payment Selection - you will see them all selected for payment and when you do the register you will see that they are all separate checks. FOR BETTER INSTRUCTIONS GO TO THE HELP SECTION - TYPE PRINTING MULTIPLE CHECKS FOR A VENDOR USING ALTERNATE PAYEE. (I have a "test" login so I used that to experiment.) FINALLY!
I don't see how this is label as already exists. I can't select more than one invoice to the same vendor with the same address in payment processing. If I do select them it'll print all invoices on one check. I would need all invoices on each individual check. The only way I can do this would be to go through payment process each separate time. It would be nice to have a select box, like Maxwell had, stating you want this invoice to be on it's own check separate from all other invoices being paid from same vendor and same vendor address.
A check box at the invoice entry level to check would make the most sense and be the easiest. This is a feature in a system I used previously and it was fabulous! Locations is the greatest when you have al the same information such as address, etc.
I do use location on vendors that I would need separate check. Example joint check. The problem is same vendor and same address but need individual check for each invoice because that's the way Commonwealth of PA wants clearance checks or permit checks done.
Another option would be to use a location on the invoice. This too will cause separate checks to be cut.
A work around for that is to set up the Vendor with a document tracking for Lien releases, this will automatically generate a check for each invoice.