Submit your Suggestions for Spectrum

Increase Phase description

We are dying over here to have to character length of the Phase description increased! The Phase Descriptions are critical and provide a lot of value to help track profitability. It's really frustrating when every word has to be abbreviated and then 1) I have to remember to be consistent with the abbreviations across the job 2) no one besides myself remembers what the abbreviations mean so I am asked 100000x for YEARS because we analyze past jobs constantly. I know in the past it has been suggested to use the "Comment" Section of the Phase setup. this does not work because 1) it does not show when the employees are entering their time and 2) it's not on the Phase Import SDX which is what we use to open a new job

Even if it was increased from 25 characters to 30 or 35 characters that could be a HUGE help. We have huge jobs that have double digit floors, double digit zones, and areas (like SOU, NOR & MID) It's so hard to keep the phases consistent with how the drawings are labeled. It confuses the CAD team, & the field crews. I'd be happy to send examples if that would be helpful :)

  • Marjie Maguire
  • Mar 29 2024
Company Walsh Mechanical Contractors
Job Title / Role Payroll Supervisor
I need it... Yesterday...Come on already
  • Attach files
  • Dean Nelson commented
    26 Jun 11:04pm

    The 250-character comments box doesn't reflect in Traqspera or PTE. The phase description needs to be available to timekeepers in the field, not just Spectrum users.

  • Marjie Maguire commented
    22 Apr 07:19pm

    That is good to know that I can rework the reports in BI but I do not think this solves the issue of us still having to drastically shorten the phase description to 25 characters only. When our employees enter time, they only see the phase code and the phase description. So even if we added the real description to the comment box, it will not solve the problem of guys having no clue or caring where they their time because they can't remember all the abbreviations. They end up guessing (and we have to go through with a fine tooth comb for numerous jobs or manually change the phase for them) or we are bombarded with the same calls over and over again

  • Admin
    Geoffrey Falk commented
    22 Apr 06:32pm

    Each phase and cost type has a 250 character text box just for this purpose. Spectrum BI allows you to utilize this as your description.

  • Guest commented
    16 Apr 06:05pm

    I agree with this need request, we are often having to abbreviate the phase descriptions rather than be able to label them the way the customers have requested.

  • Marjie Maguire commented
    29 Mar 05:28pm

    I agree the comment section is not an actual work around/solution and probably utilized resources that could have been used to just give the people what they are begging for which is more characters, PLEASE.

    I actually feel a lot of the road blocks I encounter truly only affect myself and is not a true Spectrum problem lol But this is an issue I have seen brought up over & over again at my 9 years at this company + see it constantly brought up by people in different positions at different companies.

    This is a constant problem for me. I handle payroll, I create the Crystal Reports, I create the Info-Links, I help create the Phase Descriptions for the jobs. This effects all employees because when they are entering their time, they see the phase description...not the comment section. Most of our employees do not even have a spectrum login because they are field users and use an iPad to enter time.

    We have Standard Phases that once you add a floor, the description has to be abbreviated. Literally every single job has multiple floors. If it didn't have floors it would be massive and have areas but usually it's both areas & floors. This is how we receive CAD drawings. This is how our Schedules we receive from the GC are received. This is how we are expected to bill our jobs. This is how we track profitability. Imagine we had a job that was a loser, wouldn't it be nice to see yikes Zone 11 on floor 15 North side is so much higher than the other floors and areas, why is this? I'm sure there are others out there who are experiencing the same pains we are encountering here on a daily basis.

  • Guest commented
    29 Mar 01:47pm

    This is a need not a want. We also DO NOT want to hear about the comment section that is a poorly executed band aid. It would still costs us so much time making the abbreviations and then adding what we actually want to the comments which are not part of the SDX import. But more importantly 99% of the people who use these phases can't even see. Instead we have to save back up reports incase we analyze this job in two years and can't remember the abbreviations or the person who created them is no longer here.

    This should be consistent across all modules many time for vendors we are abbreviating company's names since we can't fit them. If it is such a hassle to adjust this I suggest that you over shoot and do more characters than what people might need to maybe just adjust to at least 150 characters. I feel like I spend an extreme amount of time looking up abbreviations to make sure they make sense and others might understand.

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