In payroll, you're only allowed to set up 3 additional pay codes that are included in gross wages so we have to use add ons for things like fringe benefits, and phone and vehicle allowances as well as our fringe benefit reductions for prevailing wage employees. Although you're able to correctly tax these items, the fact that they don't show up as gross wages really messes things up and makes reconciliation a beast. It doesn't make any sense to me that wages that should be part of gross, can not be set up this way because of the limitations in Spectrum. Not to mention it then doesn't calculate IRA match correctly either. This is frustrating particularly because payroll affects everything, the costs on the job, taxes and everything else when it comes to accounting. I feel like this should be obvious and should be a pretty standard thing. The limitations of Spectrum's payroll processing is forever baffling me and causing me headaches and I would really appreciate it, as I'm sure others would as well if add ons could be made part of gross wages. Either that or provide us more access to pay codes to be set up. Three pay codes is not enough for most businesses payroll functions.
Guest
| Company | Ironclad Services, Inc. |
| I need it... | Yesterday...Come on already |
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We have this problem in Northern California with taxable union addons. Vacation and Dues are supposed to be considered not only taxable wages, but also gross wages. When a non-union employee takes a vacation day, it's considered gross wages. However, when a union employee takes a vacation day, it is not, due to a limitation with how Spectrum can handle addons, unions, and wage codes. A trades worker who receives $7.00 per hour of vacation and dues might have $15,000 per year of vacation and dues reported as subject wages, but not gross wages. As Geoffrey pointed out, it is taxed correctly and the subject-to wages are reported correctly to the government. Unfortunately, this does not address the problem that such an employee may be disqualified from rental properties, mortgages, etc., due to understated gross wages.
Thank you for the response, yes I understand what you're saying and I do use that, I know the taxable wage is correct, it's just frustrating that the gross wages are not. Thanks for the info.
Hello!
I meant that you could run the 'Subject to Report'. It is located in Payroll | Reports | Subject To Tax.
I do understand your ask here. For whatever reason, gross wages have always been defined in this manner. The purpose of the Subject To Tax report was to explain the wages that have tax effects.
Does this help?
Could you please elaborate? What do you mean by "use" the payroll subject to tax report? For what? Where is this report? I don't see it under the payroll reports. If you mean the wage and tax report, I do use this and as I said originally, I understand that it gets taxed correctly, but these types of items are still considered gross wages and the fact that Spectrum doesn't look at them as such is confusing and I believe it to be incorrect. You say gross wages is (rate x hour) but I disagree. This is the definition of gross wages that I have found....it's any type of pay before any types of deductions and should be categorized this way.
Gross wages refer to the total amount of money an employee earns before any deductions are made. This includes regular pay, overtime, bonuses, commissions, and any other earnings. Essentially, it's the full amount an employee is entitled to before taxes, benefits, and other payroll deductions are subtracted
Also, as I said, this causes things like IRA match to calculate and post to the job costing incorrectly. Not sure why Spectrum wouldn't want to make their software work as accurately as possible.
I recommend that you use the Payroll Subject to Tax Report for these types of questions. Not only does it explain gross wages (rate X hour), but it also adds taxable add-ons and deducts taxable deductions.
Geoff